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CASE STUDIES
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2025
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BrewFlow
We built BrewFlow's AI café copilot to read sales and trigger next-best actions.
AI-Powered Café Copilot for Real-Time Operations
BrewFlow partnered with Pixelhire to build an intelligent operations copilot for independent coffee shops. The goal: connect live point-of-sale data with an AI agent that predicts trends, surfaces actionable insights, and automates routine decisions — all within a clean, visual dashboard.
Our team designed the AI layer that reads data from Square, identifies sales patterns, and recommends next-best actions to improve revenue, manage stock, and streamline daily operations.
Disconnected Data, Missed Opportunities
Independent cafés often rely on manual spreadsheets or isolated POS data, leaving owners blind to emerging trends. Without real-time intelligence, decisions around pricing, stock, and promotions were based on guesswork, not evidence.
BrewFlow needed a scalable AI solution that could unify data sources and act like a co-pilot — one that could monitor sales, predict demand, and surface alerts automatically.
How can small cafés use AI to make smarter daily decisions without hiring data analysts?
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SOLUTIONS
Building the BrewFlow AI Copilot
AI Decision Engine: Designed a contextual AI layer that reads live POS data from Square, detects anomalies, and triggers recommendations.
Unified Data Hub: Integrated multi-source inputs (sales, orders, inventory) into one analytics environment.
Action Triggers: Implemented next-best-action logic — e.g., restock alerts, promo timing, staff reminders — powered by the AI agent.
UX for Decision-Making: Created a dashboard and chat interface so café owners can ask natural-language questions like "How were my latte sales yesterday?" or "What should I reorder?"
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RESULTS
From Raw Data to Daily Decisions
BrewFlow's AI copilot transformed raw café data into real-time operational intelligence. Shop owners now see key metrics at a glance — revenue, footfall, average ticket — and receive contextual suggestions within seconds.
The AI's predictive triggers reduced waste, improved inventory accuracy, and helped partners grow average order value through data-driven pricing and promotions.
40%
Faster decisions
25%
Higher sales per hour
3x
More actionable insights daily
"Pixelhire turned our vision into a working AI copilot. It now helps our partner cafés make smarter calls every single day — from pricing tweaks to stock decisions."
— Team BrewFlow
