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CASE STUDIES
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2025
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Scene3D
Building an AI-Powered Automation and CRM System for a 3D Visualization Agency
Building an AI-Powered Automation and CRM System for a 3D Visualization Agency
Scene3D, a UK-based 3D visualization studio, wanted to modernize its client acquisition and operations workflows. Their high-quality 3D renders were well-received in the property and architecture sectors, but their sales, CRM, and data systems were fragmented across multiple tools—making it difficult to track leads, forecast revenue, and scale outreach efficiently.
Pixelhire.ai was brought in to design a unified automation and CRM framework—powered by AI agents—that could monitor inbound signals, enrich leads, automate follow-ups, and deliver actionable business intelligence in one connected system.
Fragmented Data & Manual Workflows
Scene3D faced several critical challenges:
Fragmented Data: Leads were scattered across email threads, spreadsheets, and form submissions.
Manual Outreach: The team spent hours each week researching, contacting, and updating leads by hand.
Lack of Insight: No centralized dashboard for tracking conversion rates or client engagement.
Scaling Limits: As inbound requests grew, manual systems couldn't keep up without sacrificing response time or quality.
How can we modernize our client acquisition and operations workflows to scale efficiently?
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SOLUTIONS
Our Approach
Pixelhire.ai developed a multi-stage AI automation system built on n8n, OpenAI APIs, and CRM integration, designed specifically around Scene3D's workflow.
1. Signal Monitoring & Opportunity Detection
A custom AI agent was deployed to scan inbound sources (website forms, LinkedIn, and email submissions) for high-intent signals—e.g., developers or agents actively seeking 3D services.
These leads were automatically enriched with company data, website URLs, and project context using AI-based research tools.
2. CRM Integration & Smart Enrichment
Leads were pushed into a tailored CRM (HubSpot / Notion hybrid pipeline), where an automation layer populated:
Company size, location, and sector
Recent projects and budgets
Estimated 3D content needs
This enrichment replaced hours of manual prospect research with near-instant AI lookups.
3. Automated Outreach Flows
AI-drafted, human-verified emails and LinkedIn messages were personalized at scale based on detected project type (e.g., "Luxury Residential Renderings" vs "Commercial Interiors").
Follow-up sequences were automated via n8n, with triggers for engagement (email opens, clicks, or replies).
4. Centralized Dashboard & Reporting
All activity—leads, conversions, response times, and revenue forecasts—was visualized in a unified dashboard.
This gave Scene3D real-time visibility into which channels, regions, and project types were driving the most value.
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RESULTS
Measurable Improvements Within Weeks
Within weeks, the new automation system delivered measurable improvements. Scene3D's team could now focus on creative work while the AI agents handled research, outreach, and reporting—reducing operational friction and unlocking scalable growth.
<1 hr
Lead Response Time
80+
Qualified Leads per Month
19%
Conversion Rate
